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Accommodation - Regulation of the Students`Residence
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Regulation of the Students`Residence

University of Madeira

 

Preamble

Bearing in mind the College Education’s Social Services established mission, the University of Madeira’s Social Services (SASUMa) have a housing service which is available to the academic community, the University of Madeira’s (UMa) University’s Residence (RU).

The RU aims to provide housing of social nature, during the school year. Its functioning obeys rules and principles that guarantee the respect for the rights and freedom essential to the individual, as well as assuring a pleasant environment of healthy conviviality, tolerance and mutual respect.

The RU aims to establish an enriching academic atmosphere that will support the UMa’s Mission, specially establishing a conviviality that will promote the diversity of cultures and experiences of its residents. Each resident should present a responsible behavior promoting his or her own development as a student. On these terms, the RU constitutes one of the means through which the SASUMa contributes for the students’ integration and academic success.

 

Chapter I

General Dispositions

Article 1.º

Object

 

This Regulation establishes the norms and principles to which the RU’s functioning should obey.

 

Article 2.º

Objective

1. The RU, is designed for the housing of Social Services scholarship students who are attending the University of Madeira, and have specific social-economic conditions and need housing to carry on their studies and because of the distance or lack of transport, cannot live with their families throughout the school year. These housing benefits are also given to other students, such as those under the Mobility Programs or those sheltered by the agreements made between the University of Madeira and other Institutions.

2. The RU should support the Mission of UMa (University of Madeira), and simultaneously allow the SASUMa (Social Services of the University of Madeira) to receive other students in the UR (without any prejudice to the exposed in the previous paragraph), to allow interaction between cultures and experiences, as well as enable activities that will make the environment more dynamic.

 

Article 3.º

Organization

1. The SASUMa ensures the RU’s organization.

 

Article 4.º

Application

1. The utilization of the RU depends on presenting the application according to the terms and deadlines annually determined by the SASUMa and widely broadcasted in the academic community.

2. The deadlines will be determined for the students of UMa and for the students that are for the first time on their first year in UMa.

3. Housing is valid for one school year, in this circumstance, the student can only move in on the week before the school year stars and stay until it is over.

4. There can be other applications for housing, throughout the school year, as long as a formal request is presented to SASUMa.

 

Article 5.º

Admission Criteria

1. The admissibility criteria for RU, are:

a. To be displaced;

b. To be a SASUMa scholarship student, the priority goes to the ones with the highest scholarship;

c. To have been a RU resident on the previous year of the application, or for the ones who were not admitted due to the lack of vacancy;

d. To not hold any debt with the SASUMa.

2. Housing may be provided to elements from the Academy and other foreign or Portuguese College Education Institutions, according to SASUMa’s choice.

 

Article 6.º

Housing

1. Housing is guaranteed for the students, until the end of the school year in which they were admitted.

2. For the students without scholarship to whom the housing was granted, the SASUMa will guarantee their accommodation until the end of the school year, in which they were admitted, as long as the priority criteria previously described, are being respected.

3. SASUMa will try to guaranty a number of beds for the mobility programs

4. When admitted, every student will receive:

a) The housing contract;

b) The Responsibility Term;

c) This regulation, available in our home page www.sasuma.pt.

d) The keys for the room and the RU, as well as the keys for the kitchen cabinets, these are individual and shouldn’t be exchanged, and must be returned when the school year is completed.

e) Laundry chips ( the residents are entitled to 4 laundry chips, extra can be purchased at the Residence reception with the cost of 2€ per unit.)

5. On the entry or departure date, or when there is an exchange of rooms, the resident should be present when the room’s conditions are checked, and attend the filling in of the room’s evaluation card, from the SASUMa. Both parts, along with the responsibility term, should sign this evaluation card. This verification should be done on the first and last day of accommodation in the RU.

6. The resident may ask at any time, for a room exchange, as long as he or she exposes the reasons for this request. The SASUMa will take it in consideration, and make a decision, also based on the vacancy availability.

7. The residents’ possessions that cannot be kept in their room may be stored, until 90 days after their departure, in adequate storage rooms within the RU, under the responsibility of the SASUMa.

8. The Housing Contract and Responsibility Term are signed when arriving at the RU.

 

Chapter II

Housing

Article 7.º

Functioning

1. Housing on summer holidays’ period, will only be authorized if asked formally to the SASUMa, who will decide on the terms, the resident may have to pay housing as a non scholarship student, in view of the current table.

2. On holiday periods, the scholarship students and the mobility program students can have the normal paying regime, as long as they present proof that they are still being evaluated.

3. SASUMa is not accountable for any damage, loss or robbery of the residents or their visitor’s possessions.

4. In sequence of the current legislation, it is forbidden to smoke in the RU, except for open spaces, according to the legislation.

5. In case damages are found and the person responsible for it is not found, all students that share that space will be held responsible for them.

6. The payment of the housing, should be made until the 8th of every month, at the SASUMa’s treasury office.

6.1 If payment is not executed within stipulated deadlines, a 3,00€ fine (tree Euros) per day, will be applied.

7. The guarantee deposit will be restituted, totally or partially, at the end of each school year or when one leaves the Residence permanently, after the terms mentioned in nº 5 on article 6 are verified.

8. If the deposit is not clamed within the 60 days after leaving the RU, it will stay with the SASUMa as its own revenue.

9. If all or some of the keys given by SASUMa are to be lost, the student will be held responsible and pay for the making of new ones.

10. The resident cannot interfere or stop the procedures of the RU staff or the repair/maintenance companies’ staff.

11. SASUMa staff, if necessary, can enter in all rooms with total respect for student privacy.

12. During the summer holiday period, the residents must remove their personal belongings from their rooms, and, in accordance with the space in SASUMa’s storage room, ask to accommodate these belongings there, leaving personal data and contacts attached to them.

 

Article 8.º

Access to the Residence

The residents have free access to the RU at any time of the day, they should always keep the door locked, making sure that the RU’s security conditions are being ensured.

 

Article 9.º

Resident’s visitors

1. The visits should take place between 8:00 and 22:00.

2. Visitors in the RU outside this schedule are only aloud on special situations as studying groups.

3. The residents are responsible for their visitors, who should respect the present regulation.

 

Article 10.º

Silence and resting schedule

1. The residents should keep down the noise after 22:00, in the common areas as well as in their own rooms, respecting the residents’ resting period.

2. Within the period of 8:00 to 22:00, the noise should be kept inside reasonable levels and not disturb the resting and studying environment.

 

Article 11.º

Correspondence

1. Mail and other correspondence should be collected at the Residence reception, and it will only be given to its right addressee as he or she identifies him or herself.

 

Article 12.º

Cleaning and Hygiene

1. The cleaning and hygiene of the RU’s common areas, are assured by the SASUMa, with adequate frequency.

2. The cleaning and hygiene of the rooms, kitchens and living rooms, are the responsibility of the residents, according to the internal regulation. The SASUMa will provide the cleaning products.

3. The cleaning for which the residents are responsible, will be monitored by the CR and the SASUMa, according to the terms of this regulation.

 

Chapter III

Resident’s rights and duties

Article 13.º

Resident’s rights

The residents’ rights are:

1. The right to be informed of agreements related to the RU.

2. The respect for their own integrity and their possessions.

3. The full enjoyment of all spaces and equipment provided.

4. The right to ask the Resident’s Committee’s help on solving situations or problems.

5. The right to privacy.

6. The right to receive visitors, as long as being accountable for their behavior, schedule and compliance of the regulation.

7. Any other right that derives from this regulation and the rules that conduct the RU’s functioning.

 

Article 14.º

Resident’s duties

The residents’ duties are:

1. To know and respect this regulation.

2. To live in the room that was provided.

3. To care for the equipment provided and maintain a habitable environment in their room.

4. To care for the preservation and cleaning of the equipment inside the spaces that they are accountable for.

5. Respect the resting schedule, inside the RU as well as around the premises.

6. Reveal a personal conduct that favors the coexistence and respect between the residents and the staff.

7. Promote the reduction of energy consumption, to support the UR’s sustainability.

8. Communicate any anomaly regarding the functioning of the UR, to the SASUMa.

9. Any other duty that derives from this regulation and the rules that conduct the RU’s functioning.

 

Chapter IV

Faults and Penalties

Article 15.º

Non-complying situations

The following are considered faults:

1. To give away the room or RU keys.

2. To keep in the room, equipment that belongs in the common areas, without the authorization of the SASUMa.

3. To hold in the room or common areas, equipments that might be considered dangerous.

4. Not ensuring the preservation of the RU, causing damage.

5. To lodge outsiders in the room.

6. Not respecting the rules of this regulation.

 

Article 16.º

Penalties

1. The failure to comply the rules established on this regulation implies the following penalties, according to its seriousness:

a) Oral warning;

b) Written warning;

c) Suspension of the housing on that school year;

d) Permanent loss of housing.

 

Article 17.º

Loss of housing

1. The penalties presented in the points c) and d) of the previous article, are also applicable in the following situations:

a) Omitting of data or providing false information on the social benefits’ application;

b) The non-payment of the housing monthly fee;

c) Practicing any behaviors or actions so serious, which make it impossible for the resident to continue living in the RU.

2. The enforcement of the penalties presented in the points c) and d), are subjected to evaluation from the Residents’ Committee, within a specific time, but the final decision is SASUMa’s.

3. After the penalty is determined, there is a 5-day period for an appeal.

 

Chapter V

Residents’ Committee

Article 18.º

Description

1. The RU has a Residents’ Committee (CR), elected by the residents through the secret vote, it is constituted by 2 residents (it is mandatory that they are scholarship students) and 1 alternate.

2. The CR is elected annually within a period of 45 days after the school year starts.

3. After the election, a minute extract containing the results, should delivered to the SASUMa.

4. The CR’s functioning will be regulated by its own regulation, which will be elaborated by the residents and submitted to the Social Services’ Council for approval.

5. If there are no CR elections, the Social Services’ Council will appoint a ad hoc committee, setting a new deadline for the elections.

6. The residents that have been penalized on the previous school year are not allowed to be CR candidates on for one year.

 

Article 19.º

Duties

1. The CR has the following duties:

a) To stand for the residents next to the SASUMa;

b) Promote the elaboration of an internal regulation, proposing functioning rules;

c) Promote the resolution of conflicts between residents

d) Be part of the analysis of general interests problems that may affect or alter the normal housing conditions;

e) Develop initiatives that promote the participation of the residents;

f) Cooperate with the SASUMa to get better equipments and better studying and housing conditions;

g) Propose social, cultural and recreational activities, which will provide a better conviviality between the residents;

h) Welcome and guide the mobility program students;

i) Inform the SASUMa about any abnormality found in the RU’s functioning;

j) Participate in the periodic meetings set by the Housing Sector;

k) The others described in this regulation.

 

Chapter VI

Final Dispositions

Article 20.º

Right to information

1. All the residents’ documentation and information should be provided, at least in Portuguese and English.

2. All the information should be posted on the RU’s board and on the SASUMa’s site.

 

Article 21.º

Silent cases

Except for the cases foreseen by the law, the SASUMa will solve the silent cases, taking into consideration the Social Services’ Council and the CR.

 

Article 22.º

Revision

This regulation will be revised in tree year’s time from its implementation or when the SASUMa, considering the CR, proposes it.

 

Article 23.º

Approval and Implementation

This regulation has been approved by the Social Services’ Council on a meeting that took place on the 12 of May of 2010, being implemented the following day.